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Notes for Contributors

Notes for Contributors
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1. All article submissions and book review contributions should be word-processed and double spaced. Contributions must be sent by email to the General Editor. Contributions should be provided in Word or Rich Text Format. One version only should be submitted complete with the author’s name and contact details and a brief author biography.

2. Contributors’ biographical details should appear as the first footnote of each contribution, using an asterisk symbol, and include the institutional affiliation, current title and position for each author. All following footnotes should be numerical, starting with number 1.

3. A hardcopy may be supplied in addition to the electronic version wherever a contribution contains graphs, tables, or any other significant formatting. The cover note in the email conveying the electronic version should indicate that such hardcopy has been mailed separately to the General Editor. The hardcopy should be double-spaced and printed on letter paper (using one side of the page only).

4. All submissions must be accompanied by an abstract of not more than 150 words.

5. Contributors whose first language is not English are strongly advised to have their papers edited by native Anglophone scholars in advance of their submission to ensure a clear presentation of their ideas and an accurate appraisal of their work.

6. To submit an unsolicited book review, please contact the General Editor.

7. The optimal length for articles is between 7500 to 15000 words, including footnotes. Longer and shorter submissions will be considered at the General Editor’s discretion.

8. The Cape Town Convention Journal house style follows the Oxford Standard Citation for Legal Authorities (OSCOLA). OSCOLA can be downloaded at www.law.ox.ac.uk/publications/oscola.php. However, it is important to note that references to law reports and Acts should be in the local style. Thus, whereas in the UK the date appears at the beginning of a law report reference, in the USA the date appears at the end. This journal’s policy is to respect local style in such matters.
Note, for example, the following brief guidelines:
(a) Omit full stops indicating abbreviations and initials. Do not insert a space between abbreviated letters or initials: ECHR not E.C.H.R or E C H R; RM Goode not R.M. Goode or R M Goode.
(b) Case references should be given in full the first time they are mentioned (for UK cases, giving the neutral citation followed by an official law reports citation where available). Do not include a full stop after the ‘v’ in case names.
(c) Books should be cited in the following form: Andrew von Hirsch and Andrew Ashworth, Principled Sentencing: Readings on Theory and Policy (2nd edn, Hart Publishing 1998). First names should appear in full unless the common convention for a given author is to use initials only: for example, use initials only with HLA Hart or FW Maitland but use Hans Kelsen not H Kelsen. This applies to all bibliographic references.
(d) Please note that, in contrast to the OSCOLA requirements, all journal titles should be given in full and italicized. Article citations are otherwise consistent with OSCOLA, eg: John G Fleming, ‘Product Liability De-Constructed’ (1996) 16 Oxford Journal of Legal Studies 185.
(e) Footnote cross-references to works already cited within the footnotes should be set out as follows: ‘Mitchell (n 12) 57–69’. That is, use surname only, followed by the note reference in parentheses, then specific page reference where required. ‘Ibid’ should be used where a reference is to the immediately preceding note, while ‘ante’, ‘post’, ‘op cit’, ‘loc cit’, ‘supra’ and ‘infra’ should all be avoided. Do not include a full stop after ‘n’ or after ‘ibid’.
(f) Quotations of more than 40 words in length, or particularly significant quotations, should appear as indented paragraphs without quotation marks. Otherwise, single inverted commas should be used throughout, except for quotations within quotations, which will be double.
(g) Images and graphs must be supplied electronically as black and white TIFF files, with a minimum resolution of 300 dpi. Images of lesser resolution cannot be accepted for publication. Contributors are responsible for obtaining permission from the respective copyright holder to reproduce any image and for paying for such image, and should ensure that due acknowledgement is made to the copyright holder within the body of their contribution.

9. Submissions to the Cape Town Convention Journal must be exclusive to the journal, which does not accept submissions that are, or will be, under submission elsewhere. The journal will not publish articles that have appeared previously or that will appear in another journal or similar venue. The Editors are however, open to occasional publication of translations of articles that have previously been published only in a language other than English and which the Editors determine are significant articles deserving of wider readership.

10. When an article is accepted for publication, authors will be expected to ensure that it complies with the guidelines laid out in this document. The Editors strongly encourage contributors to consult the guidelines when revising accepted articles to avoid significant changes at the proofs stage.

11. The Editors reserve the right of final decision on matters of style, grammar, punctuation, citation etc that are not dealt with explicitly in this document.

12. The Author warrants to Hart Publishing (‘the Publisher’) that the Contribution does not in any way infringe an existing copyright, or confidence or any proprietary or other actionable rights and that all reasonable precautions have been taken or will be taken to ensure that it contains no libelous, defamatory or obscene material of an actionable character and that publication of any information in the Contribution obtained while in the service of the Crown will not contravene the Official Secrets Acts and that the Author is entitled as owner or prospective
owner of the copyright to authorise publication.

13. Copyright remains with the Author, subject to the following contractual conditions: (a) once the Contribution has been published, the Author may not publish the same or substantially the same work as published in the Journal in any other journal or like context (eg a working paper series) within 12 months of its appearance in the Journal; (b) the Author may use their Contribution in book publications jointly or solely authored by them, provided that the Journal is acknowledged as the original place of publication and the Publisher is notified in writing in advance; (c) for use of the Contribution in any other venue, such as an anthology not edited by the Author, the Publisher must give its agreement; (d) the Author shall honour conditions set out in the next paragraph with respect to circulation of PDFs of the Contribution; and (e), as a condition of publication, the Author grants an exclusive licence to the Publisher to publish in all forms, whether hardcopy or electronic, and further grants a corresponding licence
permitting the Publisher to administer all rights and permissions (ie grant sub-licences to third parties) in relation to the Contribution; (f) the Author may re-publish their contribution to the Journal on SSRN, in their university depository, or on other free-to-access websites, but for this purpose may not use the final Word version as edited by the Editor and Publisher, nor any typeset or paginated PDF version. For this purpose the Author may only use their original (unedited) un-paginated Word version. All articles which are published in the Journal will appear in full in the electronic established under the Cape Town Convention Academic Project.

14. The Author will receive an offprint of their Contribution in PDF form, which PDF may be circulated by the Author to selected colleagues (wherever located). The Author may also use their own Contribution freely in their own teaching, including providing students in their classes with PDFs of the Contribution. The PDFs may not be posted online other than on a password-protected web page used solely by the Author themselves for teaching purposes.

15. The Cape Town Convention Journal is published both online and in a print version.

16. For any questions not answered above, send queries to mail@hartpub.co.uk, or go to the Publisher’s
website: http://www.hartjournals.co.uk/ctcj/index.html.

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